What feature is essential in hair salon POS system Huong Vu September 27, 2023

What feature is essential in hair salon POS system

What feature is essential in hair salone POS system

A hair salon POS system is software that helps salon owners and staff manage their daily operations, such as booking appointments, processing payments, managing inventory, and communicating with clients. A good hair salon POS system can improve your salon’s efficiency, productivity, and profitability. However, not all POS systems are created equal. Some features are more important than others for a hair salon business. This article will discuss what features are essential in a hair salon POS and why they matter.

Online booking

Online booking is one of the most important features of a hair salon POS system. Online booking allows your clients to book their appointments anytime and anywhere without calling or visiting your salon. This saves you time and money, as you don’t have to hire a receptionist or answer phone calls. It also increases customer satisfaction, as they can choose the time and service that suits them best. 

Online booking also benefits your salon in other ways. For example, it can help you:

  • Reduce no-shows and cancellations by sending automated reminders and confirmations to your clients via email or text.
  • Increase bookings and revenue by displaying your availability and prices on your website and social media platforms.
  • Optimize your staff schedule by assigning them to the right services and clients based on their skills and preferences.

These benefits are not just hypothetical but proven by research. A Fortune Business Insights report states that utilizing online salon appointment booking tools among salon establishments will likely gain momentum throughout the forecast period as they offer advantages such as convenience, efficiency, and customer loyalty.

You need a hair salon POS system that offers customizable booking options and an integrated calendar to make the most of online booking. 

Customizable booking options

Your hair salon POS system should allow you to customize your online booking options according to your business needs. For example, you should be able to:

  • Set your business hours and block off time for breaks, meetings, or personal events.
  • Create different service categories and add descriptions, prices, durations, and images for each service.
  • Set up different staff profiles and assign them to specific services, locations, or clients.
  • Enable online payments and accept various payment methods like credit cards, PayPal, or gift cards.
  • Add custom fields and collect additional information from your clients, such as their hair type, preferences, or allergies.
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Integrated calendar

Your hair salon POS should also have an integrated calendar that syncs with your online booking system. This way, you can easily view and manage your appointments from one place. You should be able to:

  • See your daily, weekly, or monthly schedule and filter it by a staff member, service, or location.
  • Add, edit, or delete appointments with a few clicks or taps.
  • Drag and drop appointments to reschedule or move them to another staff member.
  • Color-code appointments based on their status, such as confirmed, pending, canceled, or completed.

Inventory management

Another essential feature of a hair salon POS system is inventory management. Inventory management helps you keep track of your stock levels and avoid running out of products or overstocking. It also helps you save money and reduce waste by preventing theft, spoilage, or expiration.

Inventory management also helps you improve your sales performance by providing valuable insights into product sales and trends. For example, it can help you:

  • Identify your best-selling products and reorder them before they run out.
  • Discover your slow-moving products and offer discounts or promotions to clear them out.
  • Analyze your product margins and adjust your pricing strategy accordingly.
  • Create product bundles or packages and upsell them to your clients.

To maximize inventory management, you need a hair salon POS system that offers barcode scanning and a product catalog.

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Barcode scanning

Your hair salon POS system should allow you to scan the barcodes of your products using a barcode scanner or a mobile device. This way, you can quickly and accurately:

  • Add new products to your inventory by scanning their barcodes and entering their details.
  • Update existing products by scanning their barcodes and editing their information.
  • Check product availability by scanning their barcodes and seeing their current stock levels.
  • Sell products by scanning their barcodes at the checkout and adding them to the invoice.

Product Catalog

Your POS should also have a product catalog that displays all your products in an organized and searchable manner. You should be able to:

  • Create different product categories and subcategories to group similar products together.
  • Add product images and descriptions to make your products more appealing.
  • Set product prices and taxes and apply discounts or coupons if needed.
  • Track product inventory and see each product’s quantity, cost, and value.

Client management

The last but not least feature of a hair salon POS system is client management. Client management helps you build and maintain strong relationships with your clients, increasing their loyalty and retention. It also helps you personalize your services and marketing campaigns based on your client’s preferences and behavior.

Client management also helps you grow your client base by generating more referrals and reviews. For example, it can help you:

  • Encourage word-of-mouth marketing by rewarding your clients for referring their friends and family to your salon.
  • Collect feedback and ratings from your clients after each visit and use them to improve your service quality and reputation.
  • Showcase your work and testimonials on your website and social media platforms and attract more potential clients.
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You need a hair salon POS system that offers client profiles and marketing tools to make the most of client management.

Client profile

Your POS should allow you to create a client profile for each client. A client profile is a record that contains all the information you need to know about your client, such as their:

  • Personal details (name, phone number, email address, birthday, etc.)
  • Booking history (past and upcoming appointments, services, staff, etc.)
  • Payment history (invoices, receipts, payment methods, tips, etc.)
  • Product history (products purchased, used, or recommended, etc.)
  • Notes and preferences (hair type, style, color, allergies, etc.)

Marketing tools

Also, your POS solution should provide marketing tools that help you communicate with your clients and promote your salon. You should be able to:

  • Send automated messages to your clients via email or text, such as appointment reminders, confirmations, thank-you notes, birthday wishes, etc.
  • Create email newsletters and send them to your clients with updates, offers, tips, or news about your salon
  • Run loyalty programs and reward your clients with points, discounts, or freebies for their repeat visits or purchases
  • Offer gift cards and sell them online or in-store to generate more revenue and attract new clients


A hair salon POS system is a powerful tool to help you run your salon more efficiently and effectively. By choosing a POS that offers online booking, inventory management, and client management features, you can improve customer service, increase sales, and grow your business.

If you’re looking for a hair salon POS system with all these features, look no further than ConnectPOS. ConnectPOS is a cloud-based POS system that works seamlessly with popular e-commerce platforms like Shopify, Magento, WooCommerce, BigCommerce, etc. The solution offers a free trial and a 24/7 support team to help you get started. Contact us today to find out more! 

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