Choosing the right point-of-sale system is a core decision for retail and service businesses managing in-store and online transactions. This article outlines 10 Square POS alternatives available in 2025, focusing on features, operational capabilities, and pricing models. Each solution is reviewed to support businesses evaluating systems that align with their sales workflows, inventory needs, and customer engagement strategies.
Factors to consider when evaluating alternative POS systems
When comparing Square POS alternatives, businesses should take a structured approach to assess both short-term functionality and long-term scalability. The core evaluation areas include:
- Cost: Review upfront hardware expenses, subscription pricing models, and any add-ons that could impact total cost of ownership over time. Assess monthly vs. annual fees, payment processing rates, and potential fees for additional users or integrations.
- Ease of Use: The POS interface should be straightforward for both frontline staff and management. A clear design and simple navigation reduce training time and limit user errors, particularly in high-volume environments.
- Integration: Assess how the POS connects with your existing systems. This includes compatibility with e-commerce platforms (e.g., Shopify, WooCommerce), accounting tools (e.g., QuickBooks, Xero), inventory systems, and CRM solutions. Strong integration reduces data duplication and streamlines reporting.
- Customer Support: Access to responsive support can make a difference during peak hours or system outages. Prioritize vendors that offer round-the-clock assistance through multiple channels, along with updated training materials and onboarding resources.
Key Features and Functionalities Businesses Should Prioritize
When selecting a point-of-sale system, functionality should align with operational needs across locations, teams, and customer touchpoints. The following capabilities are foundational:
A sound POS system tracks stock in real time across all selling channels. It should support barcode scanning, product variants, and multi-location stock visibility. Automated low-stock alerts and reordering rules help maintain consistency without adding manual overhead.
- Sales Reporting and Analytics
Access to historical and real-time sales data supports demand forecasting and campaign tracking. Look for systems that offer customizable dashboards covering metrics such as product performance, staff productivity, and average transaction value.
Integrated CRM tools help centralize customer data – purchase history, preferences, and loyalty status. This enables targeted campaigns, personalized offers, and better service at checkout. Some systems also support feedback collection tied to specific transactions.
- Payment Processing
A versatile POS should support a wide spectrum of payment types, including EMV chip cards, contactless options (Apple Pay, Google Pay), and traditional methods like cash or checks. Consistent transaction speed and support for split payments can shape the in-store experience.
- Employee Management
Efficient employee management features can streamline operations and improve productivity. A POS system should include tools for tracking employee hours, managing schedules, and monitoring performance. Features like time clock integration and role-based access control ensure that employees can only access the functions they need, enhancing security and accountability.
- Integration Capabilities
Built-in scheduling, time tracking, and role-based access controls simplify operational oversight. The system should allow managers to assign permissions based on responsibilities and monitor sales performance by individual team members.
- Integration Capabilities
Seamless connection with other tools is necessary for managing operations across departments. Focus on systems that sync with your e-commerce, accounting, marketing, and fulfillment platforms. Unified data reduces administrative complexity and improves decision-making.
►►► Optimal solution set for businesses: Multi store POS, Next-gen POS, Inventory Management Software (MSI), Self Service, Automation, Backorders
- Security Features
The POS should include encryption for payment data, user authentication protocols, and audit logs. These features protect sensitive information and support compliance with industry regulations such as PCI DSS.
- User-Friendliness
A clear, well-structured interface shortens deployment timelines and supports faster staff adoption. Look for systems with guided setup tools, minimal hardware dependency, and role-specific dashboards.
10 Square POS Alternatives for Businesses in 2025
As businesses explore options to optimize their operations and enhance customer experiences, finding the right point-of-sale system is crucial.
Below are ten Square POS alternatives for 2025, each offering unique features and benefits to cater to various business needs.
ConnectPOS
ConnectPOS is an omnichannel point-of-sale platform designed for retailers operating across both physical stores and digital channels. Built for flexibility and scale, it supports real-time operations, multi-store management, and data-driven decision-making.
- Features:
Real-Time Inventory Management: Tracks stock levels across multiple warehouses and stores. Synchronization with the online catalog helps prevent stockouts and improve order accuracy.
Omnichannel Integration: Connects directly with platforms like Shopify, Magento, BigCommerce, and WooCommerce. Orders, customers, and inventory are automatically synced between online and offline environments.
Flexible Payment Options: Accepts a wide range of payment types, including cards, NFC/contactless, mobile wallets, gift cards, and split payments. Currency and tax settings can be configured per location.
Custom Checkout Experience: Offers flexible checkout workflows such as layaway, partial payments, and in-store pickup. Receipt templates can be tailored for branding, promotions, and customer messages.
Advanced Reporting and Analytics: Provides real-time dashboards and exportable reports covering sales, product performance, inventory movements, and customer purchasing behavior. Data can be filtered by location, staff, or time period.
Integrated Loyalty Program: Supports reward points, tiered membership levels, and customer-specific discounts. All transactions are linked to customer profiles to support targeted engagement.
Multi-Store and Multi-Register Management: Centralized control over store operations, including role-based staff access, pricing rules, and stock transfers between locations.
Offline Mode: Maintains sales operations during internet outages, syncing data automatically once connectivity is restored.
- Benefits for Businesses:
Operational Clarity: Unified view of inventory, sales, and customer data across all channels simplifies decision-making and reduces administrative workload.
Improved Customer Experience: Multiple payment options and personalized receipts enhance shopping experiences.
Scalable Architecture: Suitable for fast-growing retail businesses with multi-location needs, seasonal pop-ups, or hybrid sales models.
- Pricing Structure: ConnectPOS offers tiered pricing based on the number of registers, store locations, and required features. Custom plans are available for enterprise clients. A 14-day free trial is available for new users.
- Compatibility: Works with various hardware (tablets, barcode scanners, receipt printers, cash drawers) and operating systems (iOS, Android, Windows).
Shopify POS
Shopify POS is an integrated solution perfect for retail businesses. It seamlessly links online and offline sales and provides a comprehensive platform for merchants to manage their entire business from one system, ensuring a smooth customer experience.
- Features: Centralized management of sales, robust inventory control, customizable receipts, a user-friendly interface, advanced analytics, and seamless integration with other Shopify services.
- Integration: Deep integration with Shopify’s e-commerce platform, allowing for a unified shopping experience and streamlined operations. Supports integration with various third-party apps and payment gateways.
- Pricing: Shopify POS offers various pricing plans, including customizable options to fit different business models and needs. Options range from basic to advanced features, ensuring flexibility and affordability.
Toast POS
Toast POS is designed for restaurants and food service businesses, offering industry-specific features to enhance dining experiences. It supports everything from quick service to fine dining with specialized tools.
- Features: Tableside ordering, advanced inventory management, integrated payment processing, real-time reporting, menu management, and customer relationship management (CRM).
- Benefits: Improves order accuracy, enhances customer service, streamlines restaurant operations, and provides detailed sales and performance insights.
- Pricing: Toast POS provides a flexible pricing structure with options to add features as needed, making it suitable for both small eateries and large restaurant chains. Pricing plans are designed to scale with the business.
Lightspeed POS
Lightspeed POS caters to retail and hospitality businesses with powerful tools for comprehensive management. It is designed to handle high-volume transactions and complex inventory needs.
- Features: Multi-location management, detailed inventory tracking, omnichannel sales capabilities, extensive reporting, customer loyalty programs, and employee management tools.
- Scalability: Offers various pricing plans and scalability options to accommodate growing businesses, ensuring that the system grows with your business.
- Benefits: Enables efficient management of multiple locations, enhances inventory control, supports omnichannel retailing, and provides robust analytics for informed decision-making.
Vend POS
Vend POS is designed for retail businesses of all sizes, providing essential tools for efficient operations. It offers a cloud-based system that allows access from anywhere, ensuring flexibility and ease of use.
- Features: Real-time inventory management, customer loyalty programs, comprehensive reporting, an intuitive interface, sales tracking, and seamless integration with e-commerce platforms.
- Customization: Offers add-on options for further customization based on specific business needs, allowing retailers to tailor the system to their unique requirements.
- Pricing: Vend POS has different pricing tiers, ensuring affordability and flexibility for small to large retailers. It also offers a free trial for new users to test the system.
Clover POS
Clover POS offers a versatile solution with a range of hardware options and a flexible software suite. It is designed to cater to various business types, from retail to restaurants.
- Features: Supports contactless payments, order management, employee tracking, advanced reporting, customer engagement tools, and inventory management.
- Compatibility: Suitable for various business types, including retail, restaurants, and service-based businesses. It also integrates with numerous third-party apps to extend functionality.
- Pricing: Provides multiple pricing models to fit different business requirements, ensuring cost-effectiveness. Options range from basic to advanced features, allowing businesses to choose what best fits their needs.
ShopKeep POS
ShopKeep POS is ideal for small and medium-sized businesses, offering comprehensive features to streamline operations. It is known for its ease of use and reliable performance.
- Features: Inventory tracking, employee management, detailed analytics, customer management tools, real-time sales reporting, and integrated payment processing.
- Additional Services: Offers extra services such as integrated payments, marketing tools, and customer support. It also provides cloud-based access for remote management.
- Pricing: Affordable pricing plans with options to add additional services as needed. Plans are designed to be budget-friendly for small businesses while providing essential features.
Revel Systems
Revel Systems offers a robust POS solution for restaurants, retail stores, and quick-service restaurants (QSRs). It combines POS functionality with business management tools.
- Features: Online ordering, delivery management, loyalty programs, detailed reporting, kitchen display systems, and inventory management.
- Customization: Extensive customization options to fit various business models and requirements allow businesses to tailor the system to their needs.
- Pricing: Flexible pricing structure with scalable options to support business growth. Plans are designed to accommodate both small businesses and large enterprises.
NCR Silver
NCR Silver is tailored for small businesses and franchises. It offers scalable solutions that grow with your business. It provides tools to enhance customer engagement and streamline operations.
- Features: Inventory management, marketing tools, customer engagement features, detailed reporting, employee management, and mobile POS capabilities.
- Scalability: Designed to support growing businesses with scalable options. It offers solutions that can expand as your business needs evolve.
- Pricing: Various pricing tiers to accommodate the needs of both small and expanding businesses. Pricing is transparent and designed to provide value for money.
Epos Now
Epos Now is designed for the hospitality industry, offering tailored features for restaurants and cafes. It helps businesses streamline operations and improve service efficiency.
- Features: Table management, kitchen display systems, online ordering, comprehensive reporting, customer relationship management, and staff management tools.
- Benefits: Enhances operational efficiency in hospitality, improving service speed and accuracy. It also provides tools for better inventory and order management.
- Pricing: Various pricing plans to suit different types of hospitality businesses, ensuring affordability and scalability. It offers flexible payment options to fit different budgetary needs.
These 10 Square POS alternatives provide a range of features and benefits to meet the diverse needs of businesses in 2024. By carefully evaluating these options, businesses can find a POS system that enhances operations, improves customer experience, and supports growth.
FAQs: 10 Square POS Alternatives for Businesses in 2025
- How do I determine if an alternative POS system suits my business?
Evaluate your business needs, such as specific features, scalability, ease of use, integration capabilities, and budget. Consider systems that align with your industry and operational requirements.
- What are some key features to look for in Square POS alternatives?
Look for real-time inventory management, robust sales reporting and analytics, customer relationship management (CRM), flexible payment processing, employee management tools, and integration with other business software.
- Are Square POS alternatives compatible with different business types and industries?
Yes, many alternatives are designed to be versatile and cater to various industries, including retail, hospitality, restaurants, and e-commerce. Ensure the POS system offers features tailored to your specific industry needs.
- How can I ensure a smooth transition from Square POS to an alternative system?
Plan the transition carefully by backing up data, training staff, and setting up the new system in stages. Choose a POS provider with strong customer support to assist with setup and troubleshooting.
Conclusion
In 2025, businesses seeking to enhance their operations and customer experiences will have numerous Square POS alternatives to consider. From robust inventory management to seamless omnichannel integration and advanced analytics, these alternatives cater to diverse business needs across various industries. Whether you’re a retail store, restaurant, or service provider, a POS system is designed to meet your specific requirements. You can find a POS solution that fits your current operations and scales with your business growth by evaluating key features, integration capabilities, and pricing structures. Choosing the right POS system is a strategic investment that can drive efficiency, improve customer satisfaction, and ultimately contribute to your business success.
Among the listed Square POS alternatives, ConnectPOS stands out for its robust and comprehensive set of features. If you’d like to learn more about ConnectPOS or see our POS solution in action, contact us today!
►►► Optimal solution set for businesses: Shopify POS, Magento POS, BigCommerce POS, WooCommerce POS, NetSuite POS, E-Commerce POS
