Wholesale success hinges not just on the scale of inventory, but on how precisely that inventory is tracked, moved, and understood. In a sector where orders are placed in bulk and margins are thin, guessing is expensive. Businesses need more than a tool that scans barcodes or prints receipts; they need a system that sees the whole warehouse, connects dots between channels, anticipates gaps before they appear, and gives each decision real data to stand on. This is where POS systems built for wholesale inventory control rise above the rest. In this article, you’ll find a list of the best POS system for tracking wholesale inventory and how they works.
Highlights:
- For wholesale businesses, accurate inventory tracking is key to avoiding stock discrepancies, managing fulfillment efficiently, and maintaining strong supplier and customer relationships.
- The best POS system for tracking wholesale inventory should support real-time stock visibility, bulk order processing, multi-warehouse management, flexible pricing, and integration with other core systems.
Wholesale Market in The US
In 2020, wholesalers dealing in nondurable goods kept about 14.3% of sales revenue as gross margin. This category includes everything from paper and groceries to pharmaceuticals and petroleum. The figure gives a glimpse into how these businesses price and profit from high-turnover, everyday items.
In contrast, wholesalers of durable goods reported a gross margin share of 26.9% in 2021. These items, ranging from electronics and machinery to lumber and furniture, usually have longer life cycles and more room for pricing strategies that reflect complexity and higher value.
As for the broader picture, wholesale sales across the U.S. hit $670.88 billion in December 2023, up around $10 billion compared to the same month the previous year. This growth hints at stable demand and steady market movement, despite economic uncertainties and supply chain shifts.
Margins and sales performance vary depending on the product category, suggesting that wholesalers must balance volume, pricing strategy, and product type to stay competitive.
For businesses looking to maintain control over stock levels and profit margins, finding the best POS system for tracking wholesale inventory is a smart move. A good system supports accurate forecasting, real-time visibility, and smarter purchasing decisions—key factors in staying ahead in wholesale distribution.
Importance of Inventory for Wholesale Businesses in the US
Inventory holds the core of how wholesale businesses operate across the U.S.As of February 2025, U.S. wholesale inventories reached $902.3 billion, marking a 0.3% increase from January and a 1.1% rise compared to February 2024. The inventory-to-sales ratio stood at 1.37 in January 2025, indicating that wholesalers had approximately 1.37 months’ worth of inventory at the current sales pace, a slight decrease from 1.38 in January 2024.
Every product sitting in a warehouse ties up capital. Too much stock can lead to losses through spoilage or outdated goods. Too little, and the business risks losing customers due to delays or unfulfilled orders.
Tracking what comes in and goes out, knowing what sells fast, and spotting what’s been sitting too long, all of this helps businesses make better decisions. It also helps them avoid overbuying, understocking, and other costly mistakes.
Those using the best POS system for tracking wholesale inventory gain a clearer picture of their stock at any time. This kind of visibility helps avoid waste, shortens turnaround time, and improves planning without relying on guesswork.
Staying on top of inventory means better margins, smoother operations, and stronger relationships with both suppliers and customers.
What is The Best POS System for Tracking Wholesale Inventory?
Tracking inventory in wholesale isn’t just counting boxes. It calls for a system that reflects real-time movement, supports buying decisions, and keeps operations steady through every season. The best POS system for tracking wholesale inventory is:
- Real-Time Updates: A robust POS system ensures that stock information is updated across all locations, preventing businesses from relying on outdated data.
- Linking Sales and Purchases: The most effective systems automatically adjust inventory levels based on sales and purchases, eliminating the need for manual inventory counts or updates.
- Support for Product Tracking: Whether managing a diverse array of products or different categories, the system facilitates detailed tracking using batch numbers, serial numbers, or lot tracking.
- Automatic Stock Adjustments: Stock levels are modified in real time as goods are sold, returned, or received, ensuring that inventory remains accurate at all times.
- Barcode Scanning: Utilizing barcode scanning for inventory tracking accelerates order picking, reduces errors, and guarantees precise stock movement.
- Alerts for Low Inventory: A reliable POS system sends notifications when stock levels reach a predefined threshold, helping to prevent delays caused by running out of inventory.
- Detailed Reporting: The system generates clear reports on sales trends, best-selling items, and slow-moving products, which assists businesses in refining their purchasing strategies.
- Custom Pricing and Discounts: Wholesale businesses can implement customized pricing structures, such as tiered pricing for different customer groups or bulk orders.
- Vendor Management: A good system maintains records of supplier information and past orders, streamlining the reordering process for products.
- Integration with Sales Channels: Synchronizing inventory across both offline and online sales channels mitigates the risk of selling products that are out of stock.
Our Picks of the 5 Best POS Systems for Tracking Wholesale Inventory in the US
ConnectPOS
ConnectPOS is a strong choice for wholesale businesses looking to track inventory accurately while handling high-volume orders and multi-location operations. It’s built to support complex wholesale workflows, helping teams stay organized, responsive, and efficient.
Features: Some of the most highlighted features include:
- Real-time inventory tracking across multiple warehouses, enabling teams to monitor stock movement, balance allocation, and avoid stockouts or overstock situations.
- Bulk order management tools such as batch fulfillment, barcode/RFID scanning, and fast product imports simplify large-scale transactions and speed up order processing.
- Tiered pricing functionality that adjusts automatically based on customer groups or order volume, supporting flexible pricing agreements for wholesale clients.
- Quick order entry and automated invoicing that cut down manual work, streamline fulfillment, and improve accuracy for high-volume sales cycles.
- Integrated payment processing for large transactions, including support for multiple payment methods and customer-specific billing terms.
- Multi-user and role-based access controls to help manage large teams while restricting user access based on roles, locations, or responsibilities.
- Integration with accounting, shipping, and eCommerce POS platforms to centralize operations and reduce the need for manual data entry across systems.
Pricing:
- Pricing is not listed on the website. To get a quote, you must fill out a form to receive a price tailored to your business.
IVE POS
IVE POS is the best POS system for wholesales, providing a variety of tools to manage operations smoothly.
Features:
- Vendor management includes creating detailed profiles, tracking orders, and monitoring payments to vendors, simplifying the entire process.
- Customer credit management allows businesses to set credit limits and monitor balances and payment schedules.
- Inventory management features real-time tracking, automated stock rendering, and transfer management to maintain an accurate inventory.
- Reliable and helpful reports, such as sales, inventory, customer, vendor, and profit-and-loss reports, are generated to support informed decision-making.
Pricing:
Pricing for IVE POS software is not directly listed, but the model follows a subscription-based approach, with a starting price of about $15 per month for the “Lite” plan, which includes basic features.
The “Pro” plan includes more advanced functionalities and an updated feature set. For tailored pricing based on your business needs, contacting IVE’s consultants is necessary.
Lightspeed POS
Lightspeed POS is the best POS system for tracking wholesale inventory that provides a comprehensive solution for wholesale businesses that manage both online and offline operations.
Features:
- It includes robust inventory tracking across various locations, such as warehouses, providing real-time product availability data and eliminating the need for manual stock checks.
- Bulk operations, such as importing and exporting inventory data, make it easier to manage large product catalogs.
- Customer segmentation allows you to apply specific pricing, discounts, or promotions, which helps wholesalers who also sell retail attract loyal customers.
- Integration with eCommerce platforms enables selling products online and expanding your market beyond traditional wholesale operations.
Pricing: Pricing for Lightspeed POS includes three plans with a slight discount for annual payments:
- Basic Plan: $109 per month
- Core Plan: $179 per month
- Plus Plan: $339 per month
Shopify POS
Shopify POS suits wholesale businesses aiming to operate both in-store and online, connecting sales across websites, social channels, and physical locations through one system.
Features:
- Shopify POS supports both physical stores and online sales under one system, removing the need for separate platforms.
- Inventory across all channels stays in sync, helping avoid stock mismatches and keeping counts reliable, even with large volumes.
- Customer profiles can be built and updated with purchase history, allowing businesses to send relevant promotions based on prior activity.
- Users can assign customers to labels such as “wholesale,” “retail,” or “VIP” to apply specific pricing rules.
- Reports can be configured to highlight data that matters most to wholesale workflows.
Pricing: Shopify POS has four pricing plans:
- Basic (for individuals): $39/month
- Shopify (for small teams): $105/month
- Advanced: $399/month
- Plus (for complex operations): $2,300/month, billed annually or in multi-year terms.
Counterpoint POS
Counterpoint POS is the best POS system for tracking wholesale inventory that works well for wholesalers aiming to improve day-to-day workflows and support long-term growth, regardless of business size.
Features:
- Touchscreen layouts can be personalized. For example, adding product images or icons helps speed up item lookup, which proves useful when managing an extensive catalog.
- Transactions such as sales, returns, layaways, and orders can all be grouped under one ticket. This keeps the process more organized and makes customer-related queries easier to handle.
- Sales commissions are calculated within the system, making it easier to see who sold what and to pay each representative accurately.
- Gift registries and wish lists are also built into the setup, making the buying experience smoother for customers shopping for others.
Pricing:
Pricing details aren’t available on their website or brochure. You’ll need to speak directly with their sales team to get a tailored quote.
FAQs: Best POS System for Tracking Wholesale Inventory
Is inventory tracking in real-time a standard function?
Every system highlighted in this guide tracks stock movement with immediacy. It’s not about flashy dashboards, it’s about removing guesswork and building confidence in every count.
What makes the best POS system for tracking wholesale inventory suitable for wholesale businesses?
It comes down to how well it handles complexity. Wholesale operations often deal with bulk orders, varied pricing tiers, and frequent stock movement across channels. A system tailored for this environment can carry that weight without creating extra friction for the team.
Why should I consider ConnectPOS among these systems?
ConnectPOS wasn’t built on general retail assumptions. It was shaped around real wholesale pain points, such as bulk operations, fragmented systems, data loss, slow checkout, and inconsistent stock levels. For teams that want clarity without chaos, it offers a way forward.
Conclusion
Volume fluctuates. Clients reorder in patterns. Products often live in multiple warehouses. One misplaced SKU can set off a chain reaction that ripples across balance sheets and relationships. That’s why the best POS system for tracking wholesale inventory must be seen as a strategic decision. The five systems highlighted in this article weren’t chosen for popularity. They’ve been selected for how well they handle the real weight of wholesale inventory.
Choosing the right one won’t guarantee success, but it does give you a clearer path to scale, precision, and the kind of business intelligence that separates survivors from leaders. If you’re ready to move beyond spreadsheets and delays, it’s time to experience a system built with wholesalers in mind – ConnectPOS. Contact us for more information!
