The POS landscape is shifting as businesses demand platforms that not only process transactions but also align inventory data with purchasing, supply chain, and sales channels. We examine seven leading solutions, addressing what differentiates them, how they support business goals, and where they fit into a retailer’s operational model. The goal is to equip decision-makers with insight to evaluate systems that match their growth strategies and operational demands. This article from ConnectPOS also advises retailers on selecting POS with inventory management to drive stronger control over stock and sales performance in 2025.
Highlights:
- AA POS with Inventory Management can improve stock control accuracy, cut down on manual errors, and gain real-time visibility for smarter planning.
- Look for a POS with multi-location tracking, automated reordering, barcode scanning, sales analytics, and integration with both online and physical channels.
- ConnectPOS, Lightspeed Retail, Square, KORONA POS, IT Retail, Shopify, and Revel Systems help unify sales channels, keep inventory in sync, and support business growth.
Benefits Of A POS With Inventory Management
An integrated POS with inventory management keeps sales data and stock levels connected, creating a single source of truth for daily operations. Linking each transaction to real-time inventory changes removes the guesswork from ordering and restocking. This type of system supports immediate needs like preventing stockouts and longer-term strategies such as demand forecasting and supplier negotiations.
- Real-time stock tracking: Every sale, return, or adjustment updates inventory instantly, giving accurate visibility into what is available at any given moment.
- Automated reorder points: Pre-set thresholds trigger purchase orders, ensuring popular items remain in stock without manual counting or rushed replenishment.
Sales and inventory reporting: Detailed analytics reveal top-selling products, slow movers, and seasonal trends to guide purchasing decisions.
Multi-location management: Stock data is centralized so teams can transfer products between branches, balance supply, and avoid overstock in one location while another runs short. - Waste and shrinkage control: Discrepancy reports highlight losses due to damage, theft, or expired goods, enabling timely corrective actions.
Supplier performance tracking: Purchase history and lead time data help assess supplier reliability and negotiate better terms. - Integrated purchasing workflows: Orders to suppliers can be generated directly within the POS, creating a smooth handoff from sales data to procurement.
Features To Look For When Choosing a POS With Inventory Management
According to a report by Zion Market Research, the global inventory management software market is expected to reach USD 7.69 billion by 2032, growing at a CAGR of 12.9% from 2024 to 2032.
This trajectory reflects how businesses are prioritizing POS with inventory management capabilities that deliver practical features such as real-time stock tracking, automated reordering, multi-location control, and analytics-driven insights, elements that directly support accuracy, responsiveness, and profitability in retail operations.
Real-Time Inventory Tracking
A POS with inventory management that records every sale, return, and adjustment in the moment gives you a precise picture of your stock position. This prevents the delays and errors that occur when relying on manual updates or batch processing. Real-time tracking also provides the foundation for accurate sales analysis and demand forecasting.
With visibility at the item level, you can identify fast-moving products before they run out and remove inactive items from your purchase lists. Seasonal shifts, sudden surges in demand, or supplier delays can be managed more effectively when data is current. The result is a system that keeps the right products available without tying up resources in unnecessary stock.
This kind of tracking also builds historical data that supports better planning over time. Patterns in consumption, slow periods, and high-demand cycles become clear, helping businesses adjust purchasing and promotional strategies accordingly.
Automated Replenishment
When a POS with inventory management is equipped with automated replenishment, it acts as a safeguard against running out of high-demand products. The system can trigger purchase orders as soon as stock drops to a defined threshold. This reduces the risk of lost sales due to empty shelves and avoids last-minute ordering at inflated costs.
Automated replenishment can also standardize ordering practices across locations. Managers no longer rely solely on manual counts or intuition; instead, they use a system-driven approach that is consistent and data-based. This keeps inventory levels balanced and predictable, especially in operations with large or varied product lines.
For example, a retail clothing chain selling popular seasonal jackets can set a reorder point of 20 units per store. As soon as the stock at a given location falls to that level, the POS automatically creates a purchase order from the designated supplier. This guarantees each store stays stocked during peak demand without managers having to manually check every location’s inventory.
Multi-Channel Integration
Businesses selling through physical stores, e-commerce sites, and third-party platforms benefit from inventory that updates across all channels at the same time. Multi-channel integration keeps the same stock pool visible everywhere, preventing overselling or disappointing customers with unavailable items.
Linking POS data with online storefronts and marketplaces means inventory adjusts instantly after each sale, whether it happens in person or online. This connection also enables centralized reporting, giving a unified view of sales and stock levels without logging into separate systems.
For example, a home décor retailer selling through its own website, an Amazon storefront, and two brick-and-mortar shops can maintain a single, accurate inventory count. If a customer purchases a lamp in-store, that item is instantly deducted from the shared stock pool, so the website and Amazon listings show the correct remaining quantity. This prevents the frustrating situation where an online buyer orders a product that has already sold out in the physical store.
Comprehensive Reporting And Analytics
A POS with inventory management and robust reporting tools turns transaction data into meaningful insights. Inventory reports reveal best-sellers, slow movers, seasonal peaks, and purchasing trends. This helps in setting reorder priorities and adjusting product assortments to match real demand.
Analytics can also uncover hidden inefficiencies, such as products that take up shelf space without contributing to sales. By understanding the relationship between sales performance and inventory cost, businesses can free up capital tied in stagnant stock.
When reporting spans months or years, it allows for long-term planning. This historical view supports supplier negotiations, promotional planning, and budgeting with greater accuracy, helping businesses shape strategies that align with actual performance data.
Transform Your Retail Operations in 2025 with These 7 POS Systems with Inventory Management
McKinsey points out that more effective inventory management can help businesses such as those in the medtech sector cut inventory levels by 10% to 30%, freeing up capital and limiting losses from excess stock. The same principle applies to retail, where POS solutions with integrated inventory control play a central role in managing stock flow, improving responsiveness to demand, and eliminating waste.
In 2025, adopting the right POS with inventory management could be the turning point for retailers aiming to refine operations and strengthen their market position.
ConnectPOS
ConnectPOS is a leading unified cloud POS built to centralize inventory across retail locations, warehouses, and online channels. Designed for speed, accuracy, and adaptability, it empowers businesses to maintain precise stock levels, streamline order processing, and make better decisions based on real-time data. Its MACH architecture and API-first approach simplify integration with existing tools, while its modular design guarantees scalability as business needs evolve.
Standout Features
- Advanced Real-Time Tracking: Monitor inventory levels instantly across every location using a centralized, easy-to-navigate dashboard. This provides up-to-the-minute visibility, allowing you to respond quickly to changes in stock demand or movement.
- Smart Stock Replenishment: Set personalized stock thresholds and receive automated low-stock alerts to keep inventory balanced. This helps avoid costly stockouts while preventing excess inventory that ties up capital.
- Multi-Warehouse Coordination: Oversee stock in multiple warehouses with SKU, barcode, or RFID tracking. Built-in tools make it easy to transfer items, rebalance stock levels, and keep fulfillment running smoothly across all locations.
- Stock Forecasting: Use predictive forecasting tools to anticipate upcoming demand and adjust purchasing schedules accordingly. This guarantees your shelves are stocked at the right levels without overbuying.
- Purchase Management with Multi-Currency Support: Create and manage purchase orders in various currencies, simplifying transactions with global suppliers. Track costs and payments without the hassle of manual currency conversions.
- Reconciliation and Auditing: Detects and addresses discrepancies between recorded and actual stock with comprehensive audit tools. Improve inventory accuracy, strengthen loss prevention, and maintain regulatory compliance.
- Custom Dashboards And Reports: Build dashboards that highlight the metrics most important to your business. Add custom fields to reports and analysis for targeted insights that support better decision-making.
- Robust Integrations: Connect effortlessly with ERP, CRM, OMS, and payment gateways to unify your retail operations. An API-first approach makes it simple to add or switch integrations as your business evolves.
Pricing
- Standard – $49/register – eCommerce integrations, product & order management, multi-channel payment support, reporting & staff permissions, real-time sync, and 24/7 support.
- Advanced – $79/register – Includes all Standard features, plus quote & cart management, inventory & shipping control, gift card payments, customer-facing display, advanced checkout tools, and loyalty program support.
- Premium – $99/register – Includes all Advanced features, plus stock transfers & stock-taking, multi-source inventory management, multi-currency support, omnichannel & click-and-collect, custom staff permissions, discount rules, and priority support.
- Enterprise – Custom quote – Includes all Premium features, plus dedicated consulting & personal account management, unlimited onboarding, API consultation, 100+ store management, and industry-specific customization.
Lightspeed Retail
Lightspeed Retail delivers granular inventory tracking and a robust analytics platform with preset and customizable reports. Its POS with inventory management capabilities include built-in purchase ordering, inventory forecasting, and multichannel loyalty. Payment processing is included at competitive rates, and subscriptions come with 24/7 chat support.
Some inventory features require higher-tier plans. While there’s no free version, a free trial is available, and annual subscriptions provide lower rates. Expiration date tracking isn’t included in the retail plan, making IT Retail a stronger choice for grocery or market operations. Pricing is higher compared to other solutions, with Square better suited for free or lower-cost needs.
Standout Features
- Customizable matrixes: Create and sell product variations that can be bundled, serialized, or broken into different quantities.
- Work order management: Track and process work orders directly in the POS.
- Categorization and tracking: Use SKUs or serial numbers for detailed inventory identification.
- Integrated vendor catalogs: Access over 3,000 preloaded catalogs, upload up to 10,000 items, consolidate purchases, set reorder points, and handle special orders.
- Detailed analytics: Access over 40 preset reports, visual dashboards, and custom report settings.
Pricing
- Free trial: 14 days
- Basic: $109/month or $89/month billed annually
- Core: $179/month or $149/month billed annually
- Plus: $339/month or $289/month billed annually
- Enterprise: Custom quote
- Payments: In-person 2.6% + 10¢, online 2.6% + 30¢, volume discounts for processing $250,000+ annually
Square
Square covers payment processing, customer management, product control, and order handling. Inventory can be set up quickly in the dashboard and tracked by sales. Paid plans include deeper inventory tools, such as stock counts, barcode printing, and vendor management. Integrations expand functions like expiration date tracking. The free plan includes an online store builder, and Square’s CBD program supports select hemp-derived product sales at higher fees.
Standout Features
- Free core tools: Real-time tracking across unlimited locations, unlimited SKUs and categories, and barcode-based item creation.
- Square for Retail Plus: Receive stock, adjust quantities for returns/exchanges, create vendor libraries, send POs, and track cost of goods sold.
- Integrated ecommerce: Build a free online store that syncs with in-store inventory to prevent overselling.
- Inventory management: Import in bulk, adjust quantities, automate orders, manage multilocation stock, and set custom low-stock alerts.
- Mobile POS app: Turn a phone or tablet into a barcode scanner for sales or stock counts.
Pricing
- Square POS: Free
Square for Retail: $0–$89/location - Square for Restaurants: $0–$165+/location
- Square Appointments: $0–$69/location
- Contract: Month-to-month
- Payments: In-person 2.5%–2.6% + 10¢, online 2.9% + 30¢, Afterpay 6% + 30¢, custom rates for $250,000+ annual processing
KORONA POS
KORONA POS with inventory management delivers a cloud-based retail platform that connects checkout, inventory, and back-office operations. Inventory tools include real-time tracking, low-stock alerts, and automated reordering based on demand. Barcode scanning, vendor catalog imports, and unified inventory across multiple locations make it suitable for retailers with diverse stock needs.
Reporting covers sales patterns, ABC inventory classification, and loss prevention, while role-based permissions, journal logs, and archived receipts guarantee control and oversight. The interface supports barcode scanners, keyboards, or mouse input for flexible setups.
Standout Features
- Automated Purchase Order Generation from Low Stock Levels – The system can automatically create purchase orders when inventory reaches a predefined threshold, helping maintain consistent stock availability without manual checks.
- Shrinkage Detection via Sales-to-Inventory Comparisons – By comparing recorded sales with actual inventory counts, it can identify discrepancies that may indicate theft, loss, or administrative errors.
- Lot-Level Expiration Tracking to Reduce Spoilage – Tracks products at the lot level, monitoring their expiration dates to minimize waste, especially for perishable or regulated goods.
- Support for Scale Integration and Government Benefit Programs – Compatible with integrated weighing scales for precise pricing and capable of handling transactions involving government assistance programs such as SNAP or WIC.
Pricing:
- Core Plan – $59/month: Basic inventory, unlimited users, reporting
- Retail Plan – $69/month: Real-time tracking, promotions, barcode automation
- Plus & Add-ons – $10–$50/month: Invoicing, ticketing, integrations
IT Retail
IT Retail serves grocery and market operations where perishability, compliance, and detailed inventory control are priorities. It manages purchase orders, tracks shrinkage, and monitors expiration dates to support FIFO stock rotation. The platform works with EBT/WIC transactions and integrates with scales, making it effective for fast-moving, multi-item sales environments.
Standout Features
- Purchase Order Management – Create orders from low-stock alerts or new items, receive inventory with or without a PO, and generate invoices after payment.
- Shrinkage Tracking – Compare sales, received items, and past counts to spot spoilage, breakage, or theft quickly.
- Expiration Date Tracking – Monitor lot dates to follow FIFO and sell products before they expire.
Pricing:
- Starter – $49/month: Core inventory and ordering
- Growth – $99/month: Expanded reporting and inventory tools
- Premium – $149/month: Full capabilities including ROI tools
- Custom Plan – Hardware bundles and installation priced individually
Shopify POS
Shopify POS with inventory management connects online and in-store operations through unified inventory control. Merchants can manage stock across multiple locations and sales channels within a single system, create purchase orders directly on the platform, and track inventory changes in real time via mobile apps. Barcode scanning enables fast counts, transfers, and receiving, while integration options expand functionality for specialized needs such as tracking perishable goods.
Standout Features
- Omnichannel Selling – Supports buy online, pick up in-store; buy in-store, ship to customer; and cross-location returns or exchanges through centralized inventory.
- Smart Inventory Management – Transfer items between locations, conduct counts with barcode scanners, and monitor product status through each stage from receiving to fulfillment.
- Purchase Ordering – Build and manage purchase orders, record supplier details, and monitor order progress.
- Stocky App – Dedicated inventory application for POS Pro users, consolidating ordering, demand forecasting, and stock control.
- Shipping Labels – Access discounted rates from major carriers and print labels directly from the account dashboard.
Pricing
- Free trial: 3 days, then $1 for the first month
- POS Lite: $5/month
- POS Pro: $89/month
- Processing fees (in-person): 2.4% + 10¢ to 5%
- Processing fees (online): 2.5% + 30¢ to 5% + 30¢
Revel Systems
Revel Systems runs on a cloud-based setup designed for food service operations such as restaurants, bars, and cafes, while still providing strong inventory management capabilities. Ingredient-level tracking helps monitor stock precisely, while automatic alerts and ordering tools maintain supply flow. Operators can manage stock, menus, and reporting remotely for all locations through a central dashboard.
Standout Features
- Inventory Management – Tracks down to ingredient level, supports product variants, triggers low-stock alerts, and allows ordering directly from the POS. Mobile scanning through the app makes receiving and counting easier.
- Multilocation Control – Access reports, update menus, manage online ordering, and track inventory across locations from an iPad-based dashboard.
- Mobile Order Taker – Portable device for staff to take orders tableside, send them to the kitchen instantly, and check live menu updates.
- Self-Service Kiosk – Touchscreen ordering station that lets guests place and pay for orders themselves, with built-in upsell prompts, loyalty reward access, and gift card acceptance.
Pricing
- Monthly rates: Custom-quoted based on business needs
- Processing fees: Custom-quoted
- Payment processor options: Revel Advantage, First Data, Heartland, TSYS, Worldpay
FAQs: POS with Inventory Management
What is a POS with inventory management?
A POS system with inventory management combines sales transaction processing with tools that track, manage, and update stock levels in real time.
Why should I choose a POS with built-in inventory tracking?
It reduces stock discrepancies, helps avoid overstocking or stockouts, and saves time by eliminating manual stock counts.
How much do POS systems with inventory management cost?
Pricing varies depending on features, user count, and hardware requirements. Entry-level plans can start from $30/month, while advanced solutions may exceed $200/month.
Conclusion
POS with inventory management shapes the way retailers plan, sell, and replenish in a market where timing and accuracy can define success. The right choice aligns technology with business priorities, enabling teams to work from the same source of truth and respond to market signals with confidence.
ConnectPOS delivers a POS platform that unifies sales, inventory, and customer engagement under one solution, backed by a deep understanding of retail workflows. Contact ConnectPOS today for more information!
